EagleBurgmann is one of the world's leading sealing manufacturers. With 5,600 employees and a turnover of around 918 million euros, the company is a joint venture between the Weinheim-based Freudenberg Group and the Japanese EKK Group.
The starting point
Invoices could already be received by letter before the project was implemented and were processed by Captiva Invoice. However, the steadily increasing invoice volume also meant an equally increasing processing effort for all departments involved.
The task
The manual processing effort of the departments and the associated costs are to be reduced through a more economical solution. In order to be able to respond to the constantly increasing invoice volume (approx. 10 % per year) with the same number of staff, the aim is to create a posting process in which invoices are processed fully automatically.
The solution
Expansion of the existing invoice handling process: In the future, suppliers will be able to submit invoices both by letter and by e-mail. The subsequent process flow for analysing the invoice content is identical to the scanning process (OCR) that has been established for years. In addition, the extracted metadata will be transferred from DOCUMENTUM to SAP for efficient onward processing.
The result
More than half of the supplier invoices were submitted digitally after just a few months and also booked fully automatically, so that the manual intervention rate of the departments could be significantly reduced as the number of incoming invoices increased. The acceptance of suppliers to send invoices by e-mail is pleasingly high.
At a glance
The manual processing effort has been significantly reduced thanks to fully automated processing. This makes the invoice processing faster and more efficient.
The direct connection enables an automatic initiation of the internal process in DOCUMENTUM and SAP.
The documents are archived in a revision-proof and standardised way in the PDF/A format and paper consumption is reduced.
KLAUS PREITSCHOPF
EagleBurgmann
"A precise optimisation of the process, with high flexibility and further use potential of the NOVO modules, as well as competent advice and implementation - this is the only way we can manage the constantly growing demands on the recording and processing of our incoming invoices. inovoo has been our partner here for many years."
